Scheduling an interview

Got your calendar connected and your interview settings added? If so, you're ready to invite someone to interview! Visit the Applications view of your new Hiring Hub and click "Interview" next to an applicant in the Applied tab or the Shortlist tab. When you do, a side panel will open with a range of options for you to choose from. We'll go over these below to help you decide what's best for you!

👥  Interview format & participants
How many people will take part in this interview, and who? Interview format allows you to choose between an individual interview and a group interview (multiple applicants in the same interview slot). Guest(s) lists any invited applicants. To view the full list of invitees, click on the arrow. Host(s) lists any managers that will be leading this interview. To view or edit the full list of hosts, click on the arrow icon. You'll see an "Organizer" tag next to the person that created the invitation. You'll likely be scheduling interviews on your own behalf – you'll be the host – but you're also able to schedule on behalf of another manager at your company. Or, mark additional hosts as Optional: they'll be invited to participate in the interview but their availability will not be taken into account during scheduling.
Want to save time? Load your previous invitation selections by clicking Load previous invite at the top of your invitation window. You won't need to repeat the same basic steps (hosts, format, availability, event type, duration, and notes) each time, but you can still customize these fields for this specific invitation if you need to.

🗓️  Your availability options
Once your guest list is set, scroll down in the side panel to set your availability. You can choose from three options here: Recurring hours: To use this option, you'll need to have set up recurring availability within your interview settings. This is a great choice if you know you'll have a specific time slot free every week. Custom hours: Add time and date ranges here and your applicant(s) will choose the option that works best for them. They'll see the interview location and duration and be prompted to choose from a dropdown menu of whichever dates and times you're offering. This most closely resembles our previous interview system. Specific date and time: Maybe you know exactly when you want to interview this applicant or applicant group. Instead of a range, you can send them a specific invitation – e.g., "Inviting you to interview this Saturday at 3 PM."
		Custom hours – add a date and time slot

🕙  Event type and duration
Finally, set the event type and duration. Where will the interview take place and for how long? In-person: You'll choose from a dropdown of your existing store locations. Phone call: Your invitee(s) will be instructed to expect a call from the host. (That's you!) Video call: If you have integrated video conferencing set up, you can select your conferencing service here (e.g., Zoom). If not, you'll have a space to insert a custom meeting link for this specific interview. If you like, you can add a custom message for the guest(s) of this interview. This could be instructions on how to locate the store, any details on the interview format, or even just a friendly hello! 👋
When you're ready to send the invitation, click Save at the bottom of the side panel (under Notes).

Once your invitation has been sent, you'll see the interview info appear in the Invited tab of your Interviews dashboard. Back in your Hiring Hub, you'll see that the applicant has moved to the Interviewing tab.