Your interview settings

Visit your Settings page and click on Interviews to connect a calendar, set a time zone, add recurring hours, and more. Learn how below!

📆  Connect a calendar
Before you can invite applicants to interview, you'll need to set up a calendar to schedule interviews through. You can choose to connect a third-party calendar (Google, Apple, Exchange, Office 365, or Outlook) or, if you prefer, use a local calendar. You may only have one calendar set up at a time.
If you already schedule other meetings through a third-party calendar like Google or iCal, then connecting it to your HigherMe interviews lets you keep everything in one place. As you schedule interviews on HigherMe, they'll automatically sync to your calendar of choice – no need to keep balancing multiple accounts or copying events over by hand. Connecting a third-party calendar also gives you the option of integrating a video call service like Zoom or Google Meet.	Don't use any of the third-party calendars listed? Setting up a local calendar is quicker, but it comes with some limitations. "Local" means that your interview schedule lives on HigherMe itself, so you won't see your interviews auto-sync to an external calendar. You also won't be able to integrate a video call service, but you can still send out individual video meeting links when you schedule interviews.
Ready to make your choice? Open the Interviews tab of your Settings page. If you haven't set up a calendar yet, you'll see a side panel on the right with several calendar options to choose from. If you don't see it pop up, click on Calendars at the top of the page. In the side panel, click on the calendar service you would like to connect – or click "Local calendar." If you chose local, you're all set! If you chose a third-party calendar, you'll see a window open asking you to authorize the connection via Cronofy, a calendar connection tool we use to link your accounts. Follow the directions in this window to securely log into your calendar account and grant Cronofy the necessary calendar access.
You did it! Review your other settings using the guide below – and then invite a candidate to interview!

🎥  Set up video conferencing

Integrating a video conferencing service is optional but may be helpful if you plan to conduct virtual interviews for any of your locations. You can connect multiple video conferencing services as you see fit. Note that integrated video conferencing is only available for third-party calendars (see above.) On the Interviews tab of your Settings page, click on Conferencing. Click +Update to pull up a list of video conferencing services (Zoom, Microsoft Teams, GoTo, and Google Meet, if you are using a Google calendar). Select the service you would like to use. Similar to setting up your calendar, follow the prompts on screen to log into your existing video conferencing account. If you don't have an account for your chosen service yet, you will need to create one through their platform. Once connected, you're all set! You'll see your video service listed as an option the next time you invite a candidate to interview.

🌎  Timezone

On the Interviews tab of your Settings page, click on General. Open the dropdown menu and select the timezone you'd like to schedule interviews in. After a moment you should see a small pop-up informing you that your changes have saved automatically.

🔃  Recurring hours

This section allows you to set repeating availability for your locations, if desired. For instance, if you know that one of your locations will always have Tuesday mornings free for interviews, you can set them up as recurring hours here to avoid having to add this time slot every week. You can add one set of recurring in-person hours per location, plus one set of recurring virtual hours for all locations. In the General tab, scroll down to the Recurring hours section. Click +Add to open a sidebar of options. In the sidebar, toggle to either Virtual or In person based on the type of recurring availability you would like to add. ("Virtual" means phone or video!) If you've chosen "In person," you'll see a dropdown of locations to choose from. Recurring hours are set on a location basis, so you'll need to do this separately for each location. Next, you'll see a white card with days and times to choose from. This is where you'll add your first set of recurring availability. Select any day or days with the same recurring availability. Add a time slot for any recurring availability on those days. Click the small plus icon (circled in pink) to add multiple repeating time slots on the same day(s). If your availability differs from day to day, click the large plus icon (circled in blue here) to create an additional set. Then, repeat steps 4 and 5 above. When you have all the sets of recurring availability you need, click Save at the bottom of the sidebar.

In the picture above, the user has the same recurring availability on both Tuesdays and Thursdays, but different recurring availability on Monday afternoons. So, they've set up two distinct sets by clicking the blue-circled plus sign.

⏳  Minimum notice

Choose the minimum # of hours' notice you would like to require before a candidate can schedule an interview. For example, if you choose "8 hours," a candidate will not be able to schedule an interview that is less than 8 hours in the future. The default value is 4 hours.

📅  Scheduling period

Choose the maximum # of days into the future you want candidates to be able to schedule interviews. For example, if you choose "21 days," a candidate will not be able to schedule an interview that is more than 3 weeks out. The default value is 14 days.

❌  Out of office

Add a date or date range to block it off on your calendar. Mark if you'll be out all day or set a specific time range. New events will not be scheduled during this range, and existing events will be rescheduled.

For assistance with your interview settings, please reach out to our team at [e-mail]. We're happy to help!