Interview scheduling just got faster and easier. With automated scheduling enabled, qualified candidates can receive interview invitations automatically and choose a time that works for them — without manual back-and-forth.
Once enabled, eligible applicants will receive interview invitations based on your configured rules and availability settings.
🤖 How automated interview invitations work
You now have additional tools to simplify the scheduling process:
Automatically send interview invitations to qualified candidates who meet your configured criteria once per day.
Eligible applicants will automatically receive an interview invitation using your selected template (which includes selected duration, location, hosts, etc.).
Allow candidates to schedule or reschedule using your real-time availability
You can control how many automated invitations are sent per day
These features are designed to reduce manual coordination while keeping you in control of your calendar.
Note: Automated invitations are optional and must be enabled at the job level. This currently applies to first-round interviews only.
🗓️ Setting your interview availability
Your availability determines which time slots candidates can choose from. You can now use:
Recurring hours
Best for consistent weekly schedules. Set once and reuse.
Date-specific availability
Add availability for specific dates when your schedule varies week to week.
You can set availability up to 90 days in advance
Quickly adjust hours without recreating invitations
Date-specific hours override recurring availability when both exist
Your recurring hours and date-specific hours can be adjusted by going to Settings > Interviews > General > Interview Availability:
Your availability is always the source of truth for scheduling and rescheduling.
🕒 When invitations are sent
Automatic invitations are processed once daily. This means:
New qualifying applicants may not receive an invitation immediately after applying.
Invitations are typically sent during the daily processing cycle after eligibility is confirmed.
The number of invitations that are automatically sent is based on the daily invitation limit you set for the job.
This helps ensure invitations are sent consistently and based on the latest applicant data.
👤 Candidate scheduling experience
Once invited, candidates can:
View available interview time slots based on the host's availability
Choose a time that fits their schedule
Receive confirmation and calendar details automatically
Most scheduling happens through a simple self-service link, making it quick and mobile-friendly for candidates.
Invitations automatically expire after 7 days to prevent outdated scheduling links. Applicants receive reminder messages 72 hours before expiration & 24 hours before expiration. Once expired, applicants can no longer respond to the invitation.
This can be adjusted under Settings > Company Settings > Hiring:
Note: Changing company expiration preferences only affects future invitations.
🔄 Candidate rescheduling
If your company allows automated rescheduling, candidates can update their interview time without needing manual assistance. When rescheduling is enabled:
Candidates see updated available time slots based on your current availability
Rescheduling is limited by your company’s settings (for example, the number of allowed changes or minimum notice time)
You’ll receive a notification whenever an interview is rescheduled
If a candidate reaches the reschedule limit or attempts to reschedule too close to the interview time, they can request assistance instead.
The ability to reschedule and the number of times candidates can reschedule can be adjusted under Settings > Company Settings > Hiring:
💡 Helpful tips
Make sure availability and templates are configured before enabling automated interview scheduling.
Use job-level interview templates to avoid repetitive setup.
Automated invitations are turned off by default — enable them only where they make sense for your hiring workflow.
Review your company's expiration settings to ensure they match your hiring workflow.